1 Personal data
Mosa processes different types of personal data for various purposes. We explain below what personal data we process and for what purposes.
Fulfilling purchase and manufacturing contracts
To be able to process and deliver your order, we need your name, home and delivery addresses, e-mail address, payment details, VAT number, and telephone number. We will also forward your invoice and delivery address to third parties, such as delivery services, but only insofar as this is necessary to fulfil a purchase contract.
To be able to supply you with various services, we need your name, e-mail address, payment details, VAT number, and telephone number, invoice address, and delivery address. With this data, we can process your request, contact you, and keep you updated about the process. If necessary for supplying the service, we will forward our data to third parties to which we subcontract.
Direct and other marketing
To generate new orders, we gather data of commercial interest about companies, such as the position of a company on the market, possible interest or further interest of a company in our products, and the persons within the company whom we wish to contact, or whom we have already contacted. From these persons, we obtain contact details, information available from professional social media profiles, notes based on telephone discussions, and reports of meetings. We collate this information about suppliers and potential suppliers. We organize and store this information carefully in a database that is only accessible by authorized employees. We do this insofar as it is in our legitimate commercial interest
Purposes for data processing via this website
Mosa collates and processes data from visitors to this website for the purposes of its business activities, to draw your attention to, and be able to supply to you, products and services that you might find interesting, and for generating web statistics. The information you provide will be used to contact you where necessary, such as to notify you of any changes to the functions on the website or to offer you services that might be what you are
looking for (except where you have indicated that you do not wish to receive offers of services). We will process your personal data in order to draw up and perform contracts for services and for administering the business relationships arising thereunder, including the performance of activities focused on enlarging our customer base. If you fill in a contact or registration form, or send Mosa an e-mail, then the data that you send Mosa will be stored for as long as is necessary for the purposes of responding to, or dealing with the form or e-mail, having regard to the nature or content thereof, respectively.
Job application process
Mosa collates and processes the data of job applicants communicated through meetings in person, or contact by post or e-mail, via the website, or telephone conversation. We record data such as the applicant’s name, sex, contact details, cover letter, information regarding training level, and employment history. We share this information with recruitment and selection agencies we have engaged. We sometimes also instruct these agencies to conduct assessment questionnaires. All this information is relevant for the application process and, in respect of unsuccessful applicants, will be deleted no later than 4 weeks following the end of the application process. Mosa may, with your consent, store your personal data for a longer period in its records in the event that it may wish to contact you again in the future.
Mosa also processes the personal data of employees, in the context of their employment contracts and insofar as provided for by law. This data can include information about job performance, training, and conduct.
We do not share your personal data with companies, organizations, and individuals outside Mosa, except in the cases described above, and except in one of the following circumstances.
Performance of a contract
We are permitted to forward your personal data to a third-party organization if this is necessary for compliance with our contractual obligations to you, such as the processing and delivery of your order. We will use logistics service providers if necessary for the supply of any product or service you have ordered.
With your consent
We can forward your personal data to third parties if you consent to this. This consent applies only if it is clear what you give your consent to and what the consequences are.
For external processing
For legal reasons
We share personal data if we believe that disclosure of the information is necessary to comply with relevant laws and regulations, legal proceedings, or requests from government bodies.
We will forward your personal data if we are required to do so by law. For example, the police may ask for this data in the context of a criminal investigation, or the tax inspector may require all information necessary for assessing tax liability pursuant to Article 47 of the General State Taxes Act.
Mosa enters into agreements with the recipients of your personal data to ensure that the personal data is handled confidentially and is secure.
We do not store your personal data for longer than is necessary, unless there is a statutory obligation to store it for longer. Our basic principle is that we only store your personal data for as long as necessary to be able to supply our products or services. Thereafter, we will delete it insofar as possible. If, for example, you have provided us with your e-mail address so that we can inform you of our services, we will continue to store this data.
3 Forwarding of personal data outside the EU
Mosa may forward your personal data from the Netherlands to another country. Countries with the European Economic Area (EEA) apply a similar level of protection of personal data as in the Netherlands. We may forward your personal data in compliance with general requirements specified by privacy laws and regulations. We can do this within our own group, for example, for the purposes of good business management.
We will only forward your personal data outside the EEA if an appropriate level of protection is provided. For such purpose Mosa relies on standard contracts approved by the European Commission. In particular, we will forward your personal data to companies within our group for internal business management. Currently we have a group company outside the EEA in the United States of America.
4 Your rights
You can enforce a number of rights against us: the right to access, rectify, and erase data, restrict processing, transmit digital data, and the right to object. These rights are explained below. We also explain how you can exercise these rights.
Right of access
On request, we will inform you in writing whether we are processing any data concerning you. Your request should include proof of your identity by means of a copy of your driving
licence or other ID. This will be destroyed after verification. We will indicate what personal data from you we have processed or will process, and will provide you with a copy. We will also explain the purposes for which this data has been or will be processed, with whom the data will be shared, how long we anticipate storing this data, and what other rights you can exercise in this regard.
Rectification and completion
Once we have given you access to the personal data concerning you that we process, you can request us to rectify any errors or complete any incomplete parts. We will explain the decision we take. If we do rectify the data, then we will send you a supplemental statement. This statement will also be sent to any parties who have received this incorrect or incomplete data.
Erasure of data
You can request us to erase your personal data in our systems in any of the following cases:
· the personal data is no longer needed for the purposes for which we have processed it;
· you withdraw your consent for processing or further processing, and there is no other basis for processing;
· you give reasons why you object, and there are no compelling reasons not to honour your objection;
· we have unlawfully processed the personal data;
· we are required by a legal obligation to erase your personal data;
· we have collated your data using mobile phone and internet services (including social media).
Restrictions on processing
If you have notified us of any inaccuracy or omission in your personal data, you may ask us to limit further processing for as long as we deal with your notification. You may also ask us to restrict processing of your data if you believe that such processing by us is unlawful or you have objected to its processing or further processing. Once we receive your request to restrict processing, we will only continue process data with your consent or if there are compelling reasons for doing so (such as court proceedings).
Transmission of digital data
If you have supplied your personal data to us in a standard, structured digital file format, and we have processed your data with your consent or in order to perform a contract with you, you are entitled to require us to supply a copy of this data. In such cases, you can also request us to transmit your data directly to another service provider.
You can object at any time to the processing of your personal data. This is especially true in respect of the profiles we have created on the basis of your personal data. We will stop processing your data once we receive your objection, unless there is compelling justification for continued processing that outweighs your rights, interests, and freedoms.
Insofar as we process your personal data for direct marketing purposes, you may always object to this and we will immediately stop such processing.
Exercise of rights
If you wish to exercise any of your rights as explained above, please contact us via our e-mail address or by post:
Koninklijke Mosa BV Postbus 1026 6201 BA Maastricht The Netherlands firstname.lastname@example.org
Mosa will reach a decision on your request within four weeks, unless we notify you within that period that we need a little more time to respond in full.
If we process your personal data on the basis of your consent, you can withdraw that consent at any time. If you do withdraw your consent, this has no effect on earlier processing done on the basis of your previous consent.
5 Social media
We enjoy sharing our photos with you via our social media channels to provide inspiration. At Mosa, we too enjoy being inspired and are therefore keen to share your Mosa content with other tile users. We have therefore chosen to link our social media activities to yours.
If you use the hashtag #Mosatiles or the tag @mosatiles when posting your own photos of Mosa tiles on your public profile, we may ask you for your consent to share your photo. If we do, we will ask you in a comment under your post whether we may publish your photo on one of our digital channels. If you agree, please respond with the hashtag #YesMosaTiles. We will always mention your account name when reposting your photos.
You may always withdraw your consent afterwards. Send a private message via our account, sharing a direct link to the image. We will then remove your image from our digital channels as soon as possible.
If you have a complaint about the use of your personal data, we kindly refer you to the complaints procedure of the Autoriteit Persoonsgegevens (Dutch Data Protection Agency), which is authorized to deal with your complaint.
If you have any questions, please write to us by e-mail at email@example.com.
Version dated November 2018